Between Organiser, Wilhelm West And Client For Attendance At The Bio-manufacturing Global Innovation Congress 2026

 

1. Scope of Agreement 

• These terms and conditions ("Terms"), together with the order submitted by you, the Client (whether online or in hard copy) ("Order"), comprise the "Agreement" between you, the Client, and us, Wilhelm West  ("Organiser") governing your use of our services, including attendance at the Event at the Venue on the Date. Where capitalised terms are not defined in these Terms, they shall have the meaning given to them on the Order. 

 

2. Attendance 

• Client will send the agreed number of Client's Representatives specified on the Order to attend Event at Venue on the Date(s) and Client's Representatives will reside at Venue for duration of Event. 

• Client will supply Organiser in writing with names and details of all Client's Representatives at least 2 months prior to the Event Date, or within 14 days of date of this Agreement if it is dated less than 2 months prior to the Event Date. 

• Client warrants that its Client Representatives shall be appropriately qualified for attendance at the Event and shall conduct themselves in a proper and professional manner at all times, and shall adhere to any health and safety, security or other requirement of Organiser (or of the Venue or other person approved by Organiser) in relation to the Event. 

• Client will be responsible for ensuring compliance with this Agreement by Client's Representatives and hereby indemnifies Organiser in full on demand against any breach of this Agreement resulting from any act, omission, statement or other conduct of any Client's Representatives. 

• Client will be responsible for bringing all its promotional material to Event and warrants that it is of a professional nature, not illegal, defamatory, obscene, and does not infringe the copyright, trademarks or other intellectual property rights of any other person. Organiser reserves the right to require Client to remove from the Venue any promotional material which it considers inappropriate for any reason. 

 

3. Fee 

• The Total Fees specified on the Order are subject to an additional service charge of 7% ("Service Charge") applied to cover 

set-up and administration costs, exempted with card payment, and are exclusive of VAT applicable. All fees shall be payable to Organiser within the time specified by Organiser in full without any deduction counterclaim or set-off by the Client. 

• Sponsorship Fee: If the date of this Agreement is more than 3 months from Event start date, Client will pay to Organiser the Deposit (being 50% of Total Fee) within 14 days of the date of this Agreement, and the Balance of Total Fee within 3 months of start of Event, in each case, by one of the payment methods mentioned below. If the date of this Agreement is within 3 months from Event start date, client will pay to Organiser the full amount of the Total Fee within 14 days of date of this agreement.

• In the case of delegate fees or packages booked with special authorisation codes the client will pay to Organiser the full amount of the Total Fee (plus Service Charge and VAT) within 14 days of date of the Agreement by way of cheque or banker's draft (drawn on a London clearing bank), by credit card (excluding Diners Club) or by Direct Bank Transfer to the Organiser's bank as detailed below: 

 

Name of Bank: National Westminster 

Account Name: Wilhelm West

Sort Code: 09-01-28 

Account Number: 87031109 

Swift Code: ABBYGB2L

IBAN Number: GB79ABBY09012887031109

 

• Organiser reserves the right to withhold any information relating to the Event and/or refuse the Client and the Client Representatives entry to the event unless and until all fees due in respect of that delegate's attendance at the Event have been paid in full (without any deduction, counterclaim or set-off). Without prejudice to the foregoing, If any fees due to Organiser are not paid by the date of the Event, Organiser shall be entitled to retain any part payment which it has received. 

 

4. Organiser's rights and obligations 

• Organiser will notify Client of nature of available space/ facilities and of promotional material (e.g. display stands, brochures etc that Client may display). Client will be responsible for bringing all its promotional material to Event and warrants that it is of a professional nature, not illegal, defamatory, obscene and does not infringe the copyright, trade marks or other intellectual property rights of any other person. Organiser reserves the right to require Client to remove from the Venue any promotional material which it considers inappropriate for any reason. 

• Organiser reserves the right to determine scope and content of conference sessions etc held during the event. 

• Organiser will circulate to Client a list of all attendees expected at the Event as soon as practicable after the date of this Agreement. 

• Organiser does not guarantee the accuracy of such information or the actual attendance of the named attendees and will not be liable to Client for any change in the number or identity of other attendees, notwithstanding any other of the Terms. 

• All content and other materials provided by or on behalf of Organiser at or in relation to Event contain copyright, trade marks or other intellectual property rights or Organiser or other third parties and Client shall not and shall not allow any other person to copy, modify, adapt or otherwise use such content and materials for any purpose without Organiser's (or the relevant third party's) express prior written consent. 

• Organiser reserves the right to postpone or cancel an event, to change the location 

• Organiser is not responsible for any loss or damage as a result of substitution, alteration, postponement or cancellation of an event due to causes beyond its control including without limitation, acts of God, natural disasters, sabotage, accident, trade or industrial disputes, terrorism or hostilities. 

• In the event that an event is cancelled, Organiser is not liable for any costs incurred by delegates in connection with their attendance. 

• Organiser reserves the right to cancel any booking made by the Client at its sole discretion and without giving any reason for such cancellation. In such event, Organiser shall promptly refund to the Client all fees paid in respect of such cancelled booking. 

 

5. Cost to You and cancellation by you 

• The booking fee does not include accommodation or travel costs; these are the responsibility of the Client. 

• The Client is responsible for the cost of gratuities that might include use of leisure facilities available at the Venue, parking, wine with meals (where applicable) and other items not planned such as non-Organiser arranged dining, mini-bar, other refreshments and telephone calls. 

• Bookings are transferable. If you are unable to attend, you must notify Organiser as soon as possible with substitute details. You will remain primarily responsible for their conduct and discharge of any fees incurred by them. 

• If client cancel this agreement 6 months prior to summit, 35% of fee will be retained.

• If client cancel this agreement between 6 - 3 months prior to summit, 70% of fee will be retained.

• In case of cancellation within 3 months of summit, upon cancellation all fees become payable to Organiser in full, without any deduction counterclaim or set-off by the Client.

 

6.Data Protection 

We take the protection of your data seriously. Data is collected in accordance with the Data Protection Act 1998. The personal data you provide will be kept confidential and may be used to keep you up to date with developments in your industry. 

 

7. Miscellaneous 

This Agreement constitutes the entire agreement and understanding by the parties. This Agreement is binding on the parties upon signature and Client represents to Organiser that this Agreement has been signed by an individual who is an authorised signatory of the Client and who has authority to bind Client to the terms of this Agreement. All communication following this Agreement must be in writing and sent by first class pre- paid recorded post to the party's relevant address referred to above. All such notices are deemed to be received within 7 days of posting. 

 

ENGLISH LAW GOVERNS THIS AGREEMENT.